Never miss another lead
A complete system that turns missed opportunities into booked jobs — website, phone system, AI receptionist, and automations built for heating & cooling contractors.
The problem
- 68% of inbound HVAC calls are urgent or emergency — and 60% of after-hours calls go unanswered.
- When someone's AC is out in July, they call the first company that picks up.
- Voicemail doesn't cut it for emergency calls. The caller already moved on.
- Seasonal spikes overwhelm your phone. The calls you miss are the jobs you lose.
Can an AI receptionist handle emergency HVAC calls after hours?
Yes — it answers 24/7, triages urgency (no-heat vs. routine maintenance), books emergencies into your on-call calendar, and captures the caller's address and issue details without you picking up.
How much does a full HVAC phone and follow-up system cost?
Standalone HVAC answering services run $300–$800/mo. FirstLine bundles phone, AI Receptionist, website, and automations from $300–$500/mo — no payroll, no sick days.
What happens when an HVAC company misses a call during peak season?
An instant text fires within seconds, keeping the caller in the conversation. With 68% of HVAC calls being urgent, every missed call is a lost emergency job.
Can the system handle seasonal call spikes in summer and winter?
Yes — there's no call cap. The AI Receptionist answers every call simultaneously, text-back catches overflow, and automations follow up on every lead whether it's 10 calls or 100.
Does the AI Receptionist work with my on-call rotation?
It can route emergency calls to whichever technician is on call, book into their calendar, and log the call — so your on-call tech gets the right calls without you managing a phone tree.
Can maintenance agreements be tracked and renewed automatically?
Yes. The CRM tracks every maintenance agreement, renewal date, and service history, with automations sending renewal reminders and seasonal tune-up offers automatically.
Built for hvac
Flagship: AI Receptionist
HVAC Website Built to Convert
SEO and AEO optimized for HVAC searches like 'AC repair near me,' built to load fast, and wired to turn every visitor into a text conversation that goes straight to your phone.
CRM Built for HVAC Service Tracking
Track every service call, maintenance agreement, and install estimate in one dashboard. Stop losing track of follow-ups between peak season calls.
Run Your HVAC Business From the Truck
Respond to leads, check your service calendar, and manage your pipeline from the truck — so a July AC emergency doesn't sit unanswered while you're on a job.
Business Phone System for HVAC Contractors
A dedicated business number with call tracking, routing, and recording built in. Route emergency calls to the on-call tech and track which campaigns drive them.
24/7 AI Receptionist for HVAC Emergencies
Answers calls 24/7, books appointments, handles urgent after-hours calls, and captures caller info — no payroll, no sick days, no after-hours gaps during peak season.
Missed Call Text Back for HVAC
Instant auto-text on every missed call. Works 24/7 including after hours, keeping leads warm while you're on a job site — even in July when every call is urgent.
Chatbot for HVAC Leads
Answers questions and captures leads across Facebook, Instagram, WhatsApp, and website live chat — so a homeowner messaging about a broken furnace at 10pm still gets a response.
HVAC Automations & Marketing
Automatic maintenance reminders, seasonal tune-up campaigns, and review requests after every service call — running in the background so no lead or past customer goes cold.
Revenue Reporting for HVAC
Monthly report showing how many emergency calls were captured after hours, how many maintenance agreements were renewed, and review growth — so you know exactly what you're paying for.
Priced for HVAC businesses
The full HVAC system starts at $300/mo in Core. Add 24/7 AI Receptionist with on-call booking in Core+ for $500/mo — critical for emergency after-hours calls — or get the AI Receptionist standalone for $300/mo.
Ready to stop missing emergency calls?
Book a demo call and we'll show you exactly how the system works for an HVAC business like yours — from after-hours emergency answering to seasonal lead capture.
HVAC FAQ
Can the AI Receptionist prioritize emergency no-heat calls over routine maintenance?▾
How does the system handle seasonal call spikes during summer and winter?▾
Can maintenance agreements and service contracts be tracked automatically?▾
Does the AI Receptionist work with my on-call rotation?▾
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